Privacy Policy
Introduction
Mind Axis CIC is committed to protecting the privacy of our participants and stakeholders. This Privacy Policy describes the privacy practices of Mind Axis CIC (collectively, “Mind Axis,” “we,” “us,” or “our”) and how we collect, use, and protect personal information.
1. Personal Information Collection and Use
We collect personal information from participants who register for our services (e.g., Teashop sessions), including name, email address, and phone number. This information is used to communicate with participants about those services and to provide them with relevant information about sessions, activities, and materials.
We may also collect personal information from stakeholders who are interested in our project, such as GP practitioners, community leaders, and social prescribers. This information may include name, email address, and phone number. We may use this information to provide stakeholders with relevant information about our project and to invite them to participate in our activities.
We do not share personal information with third parties, except as required by law or as necessary to provide our services.
2. Data Collection and Use
Mind Axis may use some of the data collected during the registration process, such as demographic information and mental health status, for research and marketing purposes. We may also use some data collecting during service activities, such as feedback on service quality, to monitor, evaluate, and improve our services.
Any data used for research, marketing, monitoring, evaluation, or service improvement will be anonymised to protect the privacy of our users.
Mind Axis will not disclose any personal identifying information to third parties without express consent.
The data collected will be used for statistical or informative purposes only and will not be used to identify any individual user.
Any information shared publicly will be aggregated and anonymised to protect the privacy of our users.
Users have the right to opt out of any research and marketing activities by contacting Mind Axis directly.
Mind Axis will comply with all applicable data protection laws and regulations.
3. Data Security
We take reasonable steps to protect personal information from unauthorised access, use, and disclosure. We use secure methods to transmit and store personal information, and we restrict access to personal information to authorised personnel only.
4. Retention of Personal Information
We retain personal information for as long as necessary to provide our services and as required by law. We securely destroy personal information when it is no longer needed for these purposes.
5. Changes to Privacy Policy
We reserve the right to change these privacy notices from time to time by changing it on our website and we may provide you notice of these changes by any reasonable means, including by providing notice through the website. By continuing to access, browse or use the website, you confirm your acceptance of the revised privacy policy. We strongly recommend that you periodically visit this page of the website to review this privacy policy.
6. Changes to Your Personal Data
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
7. Third Party Sites
Our website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
8. Access to Personal Information
Participants and stakeholders may request access to their personal information or request that their personal information be corrected or deleted. To make such a request, please contact us using the information below.
9. Taking Photos and/or Videos of sessions for Promotional Use
Mind Axis reserves the right to capture photos and videos during sessions, making every effort not to include faces in the frame wherever possible. These materials may be used for social media advertisement and promotion. Participants' involvement implies acknowledgment and grants consent for the utilisation of such materials for promotional purposes.
Contact Information
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at info@mind-axis.com.
Last Updated and Effective: January 15, 2024